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Executive Assistant, AP

at The College Board | National Office (New York, NY) | View all jobs

The College Board, the national educational organization, is conducting a search for a new position in the Advanced Placement (AP®) Program.

The Advanced Placement & Instruction Division is looking for an Executive Assistant to support AP Program Development, a team dedicated to supporting the long-term success and growth of AP. The team is responsible for high-profile initiatives, including the launch of new courses and exams, partnerships, and business strategy.

Reporting to the Senior Director, AP Program Management, the Executive Assistant, Program Development, will assist the team by providing general operational and administrative support for the Executive Directors on the team. Executive Director support will include event and/or meeting planning; processing monthly expense reports; and processing payments to various constituents and vendors.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Ensure timely and accurate submission of expense reports for the AP Program Development Executive Directors.
  • Schedule travel for Executive Directors, in compliance with College Board Travel Policies.
  • Plan and organize monthly staff meetings and help carry out team engagement strategies; facilitate administrative workflow for performance management reviews, peer reviews, and other work as requested.
  • Coordinate events or large meetings led by Executive Directors, with internal and external constituents. Arrange and secure event/meeting locations, hotel reservations, flight/car reservations, and catering. 
  • Manage the unit P-Card and assist with tracking, entering, and processing of SOWs, contracts, invoices, payments, and accruals of major initiatives. Create monthly reports on these items, working with VP and team members to reconcile discrepancies.
  • Support Executive Directors with facility and IT requests, office supplies, and fulfil routine information requests from College Board

About you:

You have:

  • Bachelor’s Degree required plus a minimum of 2-3 years of related experience in a professional work environment.
  • Outstanding administrative, organizational and computer skills; proficient in MS Office Suite and willing to learn other software as required
  • Ability to effectively set priorities and handle multiple situations and projects simultaneously
  • Strong work ethic and the ability to maintain tact with a high degree of professionalism in difficult situations
  • Abiility to work successfully in a team environment and build effective working relationships inside and outside the group
  • Superior communication skills including writing, editing and proofreading skills
  • Ability to work independently with sound judgment, and as a member of a team
  • Knowledge of Concur and ADP is a plus.

You also have:

  • Attention to detail: Organized and disciplined follow-through, often on tight deadlines
  • Strong Project Management Skills: Ability and willingness to manage multiple workflows and prioritize key tasks
  • Diplomacy: Discretion, maturity, and grace in interacting with people at all levels of the organization
  • A commitment to the College Board’s mission

BENEFITS

We offer our employees an outstanding benefits package which includes 4 weeks of paid time off, a generous retirement savings plan, tuition reimbursement and ongoing professional development and training.

Apply

If you are interested in joining the College Board in this position and you meet our qualifications, we encourage you to apply by submitting your resume  through our Careers page at www.collegeboard.org/careers

MISSION

The College Board’s mission is to connect students to college success and opportunity. We are a not-for-profit membership organization committed to excellence and equity in education. Among our best-known products are the SAT®, PSAT/NMSQT®, and Advanced Placement Program®. The College Board is committed to diversity in the workplace and is an Equal Opportunity Employer. The College Board participates in E-Verify, a service of DHS and SSA, where required. Please understand that only qualified applicants will be contacted