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Executive Assistant

at The College Board | National Office (New York, NY) | View all jobs

The College Board, the national educational organization, is conducting a search for an Executive Assistant to support our Chief Financial Officer and Senior Vice President of Global Strategy & Talent. This position is based in our New York, New York office.

Named by Fast Company as one of the most innovative education companies, the College Board is a mission-focused organization. This job requires a strong focus on improving educational opportunities and outcomes, particularly for disadvantaged students, in the context of a competitive business environment.

 What you’ll do

  • Manage executive calendars daily – schedule meetings; remind leaders of meeting times to keep them on schedule; adjust meeting times, locations, and attendees; and respond swiftly to meeting requests from colleagues in and outside the organization
  • Arrange travel for leaders and other key members of the divisions – through our travel agency, book flights, trains, and hotels; be readily available to troubleshoot travel issues as they arise; create itineraries, when needed
  • Enter and submit expense reports with speed and accuracy
  • Track and ensure payment of invoices – acknowledge their receipt; guide them through internal approvals; and track details for reporting purposes
  • Help leaders with daily needs – troubleshooting IT issues and/or obtaining IT support; periodically picking up lunch; printing, filing, and shredding; and other miscellaneous tasks
  • Proactively plan leaders’ travel schedules – in advance, schedule and plan for conferences, College Board office visits or meetings, holidays, etc.
  • Complete ongoing administrative tasks in a timely and accurate fashion – help leaders approve direct reports’ timecards, track and keep leaders abreast of his direct reports’ vacation and sick time, prompt and assist in the on-boarding of new employees, and more
  • Give general administrative support to colleagues in the Division – answer questions, find solutions, help solve problems with a positive service-orientation and sense of urgency

About you

  • High School Diploma or BA
  • Minimum 5 years administrative support experience
  • Advanced knowledge of MS Outlook
  • Intermediate to advanced knowledge of MS Office (Word/Excel/PowerPoint)
  • Budget management experience

More about you

  • Excellent interpersonal skills and positive customer service orientation and experience; desire and willingness to help with requests of all shapes and sizes
  • Strong work ethic and commitment to the position; a dependable, reliable, and trustworthy colleague
  • Outstanding administrative, organizational, and computer skills; expert use of MS Office Suite and willingness to learn other software
  • Can work quickly and juggle multiple tasks simultaneously with sense of urgency; must be confident in this ability
  • Ability to protect and maintain confidential information and exhibit a high degree of professionalism

Benefits

We offer our employees an outstanding benefits package which includes 4 weeks of paid time off, a generous retirement savings plan, tuition reimbursement and ongoing professional development and training.

Mission

Our mission is to clear a path for all students to own their future.

The College Board is committed to diversity in the workplace and is an Equal Opportunity Employer. The College Board participates in E-Verify, a service of DHS and SSA, where required. Please understand that only qualified applicants will be contacted.